How to apply

Submit application

•Understanding the Fossil Free Data Label Criteria.

•Contact Node Pole in case of questions.

Self assessment

•Submit directly on the Fossil Free Data website or, download application form and send by email to: info@fossilfreedata.com

Conformity assessment

•Upon receipt of application, Node Pole will forward your application to a third-party certification body. They  examine all submitted documentation and give initial feedback within a 2-month period. At that time, additional documentation may be requested. In case we need you to complete your application dossier we will send you a checklist which shows the documents that need to be submitted in order to proceed with the application process.

•The certification body makes a recommendation of approval to Node Pole based on the conformity of FFD criteria.

Application approval/
label award

•If your application is successful in passing all the certification criteria, Node Pole will issue you:

• A Letter of Certification, including the legal name of the applicant, the geographical location of the Data Center and the date of certification. This certification will be sent in original by post anda copy will be sent my mail.

• The Fossil Free Data Certification EU-Mark, including guideline form.

•At the designated date of certification, NodePole will add your company name to the list of certified companies and post that information on the FFD website.

Criteria compliance

•To retain your certification, you are required to notify Node Pole of changes in your application as well as adverse events that may affect compliance against assessment criteria. Random controls for compliance will be performed by the certification body in order to secure compliance.

•NPC(Non-Compliance Penalties) TBC.

#1
Perform a self assessment

• Make sure that you understand the Fossil Free Data label criteria and that your data center fulfills these criteria.

• Gather or prepare adequate documentation to verify fulfillment.

• Contact Node Pole in case of questions.

#2
Submit application

Submit your application (including verifying documentation) directly on the Fossil Free Data website or download the application form and send by email to: info@fossilfreedata.com

#3
Conformity assessment

Upon receipt of application, Node Pole will acknowledge your application and forward the application to a third-party certification body. The certification body will examine all submitted documentation and give initial feedback within a 2-month period. At that time, additional documentation may be requested to clarify fulfillment of criteria.

#4
Approval through third-party certification body

The certification body makes a recommendation of approval to Node Pole based on the conformity of the Fossil Free Data criteria.

#5
Application approval/label award

If your application is successful in passing all the certification criteria, Node Pole will send you:

• A Letter of Certification, including the legal name of the applicant, the geographical location of the Data Center and the date of certification. This certification will be sent in original by post and a copy will be sent by e-mail.

• The Fossil Free Data label in various formats, including guidelines how to use the label.

• At the designated date of certification, NodePole will add your company name to the list of certified companies and post that information on the Fossil Free Data website.

#6
Criteria compliance

• To retain your certification, you are required to notify Node Pole of changes in your application as well as adverse events that may affect compliance against assessment criteria. Random controls for compliance will be performed by the certification body in order to secure compliance.

• NCP (Non-Compliance Penalties) TBC.

Type of fee - Amount

Application fee* EUR - 3,500 + VAT per DC
Annual  license fee EUR - 3,000 + VAT per year


*When the applicant is a micro-enterprise, the fee is reduced by 50%. A micro-enterprise is in this context
defined as an enterprise with less than 10 employees and an annual turnover below EUR 2 million.

Valid from 01.06.2019